Microsoft OneNote Hotkeys – Keyboard Shortcuts

1. Format

Ctrl+Shift+>/<Increase/ decrease font size of selected text
Ctrl+Shift+HHighlight selected text
Ctrl+BFormat selected text Bold; press again to un-apply
Ctrl+IFormat Italic
Ctrl+UFormat Underline
Ctrl+-Format strikethrough
Ctrl+=Format subscript
Ctrl+Shift+=Format superscript
Ctrl+Shift+C/Ctrl+Shift+VCopy/ paste formatting of selected text
Ctrl+Shift+NApply the Normal style
Ctrl+.Apply bullets to selection; press again to un-apply
Ctrl+/Apply numbered list
Ctrl+Alt+1 … 6Apply heading style 1 thru 6
Alt+Shift+Arrow Right/Arrow LeftIndent/ outdent paragraph
Ctrl+R/Ctrl+LAlign Right/ Left
Ctrl+Shift+TSelect Title of page
Alt+Shift+Arrow Up/Arrow DownMove current line or selected lines up/ down
Shift+EnterInsert a line break without starting a new paragraph
Ctrl+KInsert a hyperlink

2. Basic Editing and Formatting

Ctrl+Z/YUndo/ redo last action
Ctrl+Arrow Left/Arrow RightMove one word left/ right
Ctrl+Arrow Down/Arrow UpMove to next/ previous paragraph
Home/EndMove to beginning/ end of the line
Ctrl+Home/EndMove to top/ bottom of current page
Page Up/Page DownMove one page up/ down in current page
Ctrl+DeleteDelete one word to the right of cursor
Ctrl+BackspaceDelete one word to the left of cursor
Ctrl+X/Ctrl+C/Ctrl+VCut/ copy/ paste selection
Shift+Home/EndSelect to the beginning/ end of line
Ctrl+A 1xSelect all of Line
Ctrl+A 2xSelect all of Comment Section
Ctrl+A 3xSelect all of current page
Ctrl+Shift+-Select current paragraph and its subordinate paragraphs
Shift+F10Bring up context menu for any note, tab, or any other object that currently has focus (Simulate right mouse-button)

3. OneNote Window

Ctrl+Shift+RShow or hide Ruler lines on current page
Ctrl+Shift+[/]Increase/ decrease width of page tab (typically on the right)
Ctrl+Shift+Alt+[/]Increase/ decrease width of sections tab (typically on the left)
Alt+F1Show or hide section tab
Ctrl+Shift+Alt++/-Zoom in/ out
Ctrl+F1Show or hide Office ribbon
F11Turn full-screen view on or off
Ctrl+Alt+DDock/ undock OneNote program window to desktop
Ctrl+MReplicate OneNote window
Ctrl+Shift+MOpen a small OneNote window to create side note
Win+NCreate a new side note
Ctrl+Alt+NCreate a new page below current page tab at the same level
Ctrl+Shift+Alt+NCreate a new subpage below current page

4. Manage Pages, Notebooks and Sections

Ctrl+TCreate new section
Ctrl+Alt+MMove or copy current page
Ctrl+Page Down/Page UpGo to next/ previous page in section
Ctrl+Tab/Ctrl+Shift+TabGo to next/ previous section
Alt+Home/EndGo to first/ last page in the section
Alt+Page Up/Page DownGo to first/ last page in the currently visible set of page tabs
Alt+Arrow Left/Arrow RightGo back to last/ next page opened
Ctrl+GMove focus to Notebook area (typically on the left); continue with Arrow Up/Arrow Down to select page. Press Escape to cancel
Ctrl+Alt+GMove focus to Pages area (typically on the Right); continue with Arrow Up/Arrow Down to select page. Press Escape to cancel
Ctrl+Shift+GMove focus to Section area (typically on the top); continue with Arrow Left/Arrow Right to select section. Press Escape to cancel
Ctrl+Shift+G, Shift+F10, MOpen move option for current section
Ctrl+OOpen notebook
Ctrl+Alt+Shift+OOpen a section
Ctrl+Shift+ASelect current page tab

5. OneNote Tables

TabCreate able by adding a second column to already typed text.
Create another column in table with a single row.
EnterCreate another row when at the end cell of a table. Press Enter a second time to finish the table
Ctrl+EnterCreate row below current row in table
Alt+EnterCreate another paragraph in same cell in table
Ctrl+Alt+RCreate column to the right of current column in table
Ctrl+Alt+ECreate column to the left of current column in table
EnterCreate row above the current one in table (when the cursor is at the beginning of any row)
Press Delete twiceDelete current empty row in table (when the cursor is at the beginning of the row)

6. Add Items

Alt+Shift+DInsert current Date
Alt+Shift+TInsert current Time
Alt+Shift+FInsert current date and time
Alt+N, FInsert document or File on current page
Alt+N, OInsert document or file as a printout on current page
Alt+Shift+PShow or hide document printouts on current page (when running OneNote in High Contrast mode)
Alt+N, PInsert Picture from file
Alt+N, SInsert picture from Scanner or a camera.
Win+SInsert screen clipping. The OneNote icon must be active in the notification area on the Windows taskbar

7. Outlines

Alt+Shift+1 … 9Show Level 1 through 9
Alt+Shift+0Expand all levels
Tab/Shift+TabIncrease/ decrease indent by one level
Alt+Shift+[/]Expand collapsed outline
Alt+Shift+-Collapse expanded outline

8. Tag Notes

Ctrl+1Apply, mark, or clear ‘To-Do’ tag
Ctrl+2Apply or clear ‘Important’ tag
Ctrl+3Apply or clear ‘Question’ tag
Ctrl+4Apply or clear ‘Remember for later’ tag
Ctrl+5Apply or clear ‘Definition’ tag
Ctrl+6 … Ctrl+9Apply or clear a custom tag
Ctrl+0 (zero)Remove all note tags from selected notes

9. Search Notes

Ctrl+EMove insertion point to search box to search all notebooks
Arrow DownWhile searching all notebooks, preview next result
EnterWhile searching all notebooks, go to selected result and dismiss search
Ctrl+E, Tab, SpaceChange the search scope
Alt+O after searchingOpen the Search Results pane
Ctrl+FSearch only current page. Switch between searching everywhere and searching only the current page at any point by pressing CTRL+E or CTRL+F
F3 (or Enter)While searching current page, move to next result
Shift+F3While searching current page, move to previous result
EscDismiss search and return to page

10. Outlook 2016 Integration

Ctrl+Shift+ESend selected pages in an Email
Ctrl+Shift+1Create a Today Outlook task from selected note
Ctrl+Shift+2Create a Tomorrow Outlook task
Ctrl+Shift+3Create a This Week Outlook task
Ctrl+Shift+4Create a Next Week Outlook task
Ctrl+Shift+5Create a No Date Outlook task
Ctrl+Shift+KOpen the selected Outlook task
Ctrl+Shift+9Mark the selected Outlook task as complete
Ctrl+Shift+0Delete selected Outlook task
Shift+F9Sync changes in current shared notebook
F9Sync changes in all shared notebooks
Ctrl+QMark current page as unread

11. The Rest

F7Check spelling
Shift+F7Open research pane and thesaurus for the currently selected word
Ctrl+Shift+WExecute action suggested on the Information Bar if it appears at the top of a page
Ctrl+Alt+LLock all password-protected sections
Ctrl+Shift+*Expand or collapse the subordinate tabs of a page group
Ctrl+PPrint the current page

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